Wise May are looking for a Team Assistant to join a friendly Financial firm based in the City. This is a great opportunity to provide extensive administrative alongside the EA's to the Investment team and wider business support.
This is a full-time and permanent position with a hybrid working arrangement, working the hours of 9am - 5:30pm.
Team Assistant duties include:
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Supporting the Executive Assistant to the CIO and Investment Managing Directors, taking ownership of delegated responsibilities and contributing to the effective operation and success of the Investment team.
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Providing comprehensive diary management support to the Investment Team.
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Organising complex travel and accommodation arrangements.
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Responding to emails on behalf of Investment team members, where required.
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Coordinating authorised wet ink and electronic signatures.
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Managing document administration, including filing, scanning, and document control.
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Coordinating Investment team communications and helping maintain engagement across the wider function.
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Supporting operational, administrative, project-related, and stakeholder activities as required.
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Organising and supporting internal and external events, including team away days, site visits, lunches, charity events, and seasonal activities.
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Providing general administrative support and assistance with ad hoc tasks across the office and wider team.
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Acting as an additional point of contact during colleagues' absence and providing reception/front-of-house cover as required.
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Attending and contributing to team meetings when required.
Team Assistant skills required:
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Previous Office Assistant or Administrative experience.
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Strong academic background, educated to A-Level and above.
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Excellent computer skills - Including the use of Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook, Teams and SharePoint).
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Highly organised, efficient, and self-motivated, with excellent time management skills.
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Strong ability to manage multiple priorities in fast-paced environments and meet tight deadlines.
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Excellent written and verbal communication skills, with the ability to build relationships at all levels.
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Trusted to handle confidential and sensitive information with discretion and professionalism.
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Strong problem-solving skills, adaptability, and flexibility in response to changing priorities.
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Collaborative and positive team player who works effectively with peers and cross-functional stakeholders.
Company benefits include:
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Working with a supportive, warm and friendly team.
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Annual Discretionary bonus.
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25 days annual leave excluding bank holidays.
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Life Cover (death in service).
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Pension – 5% employers’ contribution, 4% employee contribution.
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Private Medical Insurance.
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Annual Season Ticket Loan.
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Cycle to work scheme.
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Eye Care Vouchers.