Wise May are seeking a highly motivated and proactive Legal Secretary to join a progressive Law firm based in the City to provide dedicated secretarial and administrative support to 14 colleagues including partners, counsel, associates, paralegals and trainees.
This is a great opportunity to work in a vibrant office in the City within a diverse, collaborative team.
This is a full time, 12 month fixed term contract, with hybrid working (4 days in the office and Fridays working remotely), the hours are 9.30am-5.30pm.
Legal Secretary duties and responsibilities to include:
- Diary and email management for partners and fee earners.
- Organising meetings and travel arrangements.
- Copy-typing and digital dictation, as required.
- Preparation of draft emails and correspondence for approval.
- Processing expenses in a timely manner.
- Assisting with Billing/Finance tasks.
- Updating Interaction with client contact details.
- Handling client enquiries as and when required.
- Answering the telephone and dealing with routine enquiries.
- Amending and formatting agreements/documents as required.
Legal Secretary skills and experience required:
- Previous experience working as a Legal Secretary/ PA within a City law firm.
- A strong understanding of MS Office, Outlook, Word, Excel, PowerPoint.
- Strong organisational / self-management skills.
- Articulate and confident in communicating at all levels within and outside the firm (written and verbal)
- Excellent attention to detail
- Good listening skills
- Well organised and comfortable taking the initiative.
- Strong client service orientation.
- Resilient and able to perform under pressure.
- Professional approach, strong integrity, and appreciation of the confidential nature of the work.
- Friendly and helpful approach to dealing with queries.
- Able to integrate within a team as well as working on own initiative.
- Work as part of a team ensuring telephones/lunch cover.
Benefits:
- Contributory Pension Scheme
- Life Assurance (4 x annual salary)
- Income Protection Scheme
- Private Medical Insurance
- GP Service
- 25 days holiday
- Subsidised Staff Restaurant
- Health Screening
- Annual Well Being Allowance, On-site Gym, Employee Assistance Programme and Season Ticket Loan