Office Manager (12 Month FTC) - Architects - City - £40K

Office Support - City, London

Ref: 54Tuesday 21 September 2021

We are looking for an Office Manager who is flexible and able to wear many different hats, as the only support person in the company this role will suit someone that loves variety and being to "go to" person in the office.

Administration:

Providing secretarial support to the Directors, monitoring and managing diaries, travel arrangements and meeting room bookings

General administration such as filing, scanning, binding, photocopying and answering the phone

Planning and organising staff social events i.e. Monthly social events, Christmas party and other marketing events

Office maintenance:

Stationery, office and kitchen supplies

Managing the maintenance of facilities contracts

Project support:

Provide Document Controller services in support of all projects

Uploading drawings

Submitting project planning applications either directly via Planning portal or Councils website

Supporting Directors to produce Design and Access statements and project documents in InDesign

Marketing/ Social Media:

Working with social media team to update LinkedIn and Instagram

Maintaining and updating company’s website

ISO certification:

Carrying out regular internal audits for ISO 9001 certification

New work / Bids:

Working with directors/associates to Manage, coordinate and produce new work bid submissions

HR support:

Reviewing job applications and setting up interviews

Overseeing the onboarding, introduction and training of new staff

Managing and coordinating staff appraisal and interim reviews

H&S support:

Perform a variety of risk assessments

Responsible for H&S including compliance with current H&S regulations, carrying out annual H&S renewals, ensuring all relevant policies and documents are up to date