Wise May is looking for a Legal Team Assistant to join an International Law firm based in Dublin. As a Legal Team Assistant you work within a collaborative team to provide administrative and document support to assigned partners and their wider teams.
This is a full time, 4 month fixed term contract. The role is office based and the hours are 9am-5.30pm, Monday to Friday.
Legal Team Assistant key duties to include:
- Manage lawyers’ Outlook calendars
- Make travel arrangements and complete travel and expense reports
- Answer phones, transfer calls, take messages, establish conference calls and use voice mail
- Handle written and electronic correspondence
- Manage workflow and coordinate projects with office services
- Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
- Use MS Office in preparation of documents, spreadsheets and presentations.
- Utilise the document management system for all documents and maintain document filing to firm standards
- Review and process administrative and personal charges
- Performs photocopying, printing and scanning liaising with other internal support departments as required.
- Assist with short dictations when required
- Analysing data for input into firm systems
- Provide ad-hoc support on client reception desk as required
- Create prebills to provide client matter WIP and disbursement information, when requested by fee earners
Legal Team Assistant skills and experience required:
- Previous legal assistant or legal administration experience in a law firm
- Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Secondary level education required; university studies preferred
- Excellent interpersonal and organisational skills
- High attention to detail and ability to multi-task
- Ability to prioritise and coordinate work
- Ability to maintain confidential information
- Ability to complete assignments within agreed deadlines by prioritising workload
- Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
- Ability to work independently and as part of a collaborative team
- Practice and foster an atmosphere of teamwork and cooperation
Company Benefits:
- Contributory Pension Scheme
- Life Assurance
- Private Medical Insurance
- 25 days holiday
- Subsidised Gym membership