Executive Assistant - West End - £50k

EA - West End, London

Ref: 525Monday 24 June 2024

Executive Assistant – West End  - £50k

Office based, 09:30:17:30

Wise May are looking for an Executive Assistant to join our client, an extremely busy Investment company based in the West End. 

Duties to include:

  • Optimising the Chairman’s time by planning and coordinating schedules, resolving conflicts, anticipating any difficulties, negotiating and allocating time to priorities
  • Building relationships with relevant counterparts, partners, assistants and office managers across the leadership team 
  • Constantly and clearly communicating to ensure meetings run to time and the diary builds in realistic time frames for travel, briefing and the meetings themselves
  • Coordinating and collating briefings under the guidance of the Chiefs of Staff, making sure that the Chairman is provided with the relevant papers or briefing in advance of meetings
  • Actively monitoring and managing the calendar and inbox. Being able to identify and then deal swiftly with urgent enquiries by escalating them to the appropriate team member as required. This involves some out of hours monitoring
  • Responding to invitations and coordinating with event organisers to ensure quick replies and liaison over details
  • Supporting the team with the Chairman’s lunches and dinners networking programme, including invitation management, coordination with guests and briefing requirements
  • Supporting with the Chairman’s business travel and accommodation, ensuring co-ordination with the relevant offices
  • Building a network across the business and wider industry to support the smooth running of the office

 

Skills:

  • An ability to work collaboratively and flexibly with others and within a dynamic team, often to short deadlines 
  • Strong interpersonal, relationship building and communication skills (both verbal and written)
  • Ability to take dictations and draft high-quality correspondence
  • A high degree of discretion, with an understanding of the need for and importance of confidentiality in a highly sensitive environment
  • Confidence to engage personally on a daily basis with the business’s most senior leaders and high-profile clients and contacts
  • Excellent judgement and approach to situations, tasks and problems
  • An ability to quickly but effectively deliver to tight deadlines, whilst remaining professional in a pressured environment
  • A flexible outlook and approach, coupled with a real enthusiasm
  • Excellent administration and IT skills, especially Outlook.
  • An ability to embed themselves within the business to understand the firm’s strategy, direction and approach
  • Proficiency in taking dictation is desirable

 

Benefits:

  • Annual discretionary bonus based 
  • 25 days’ annual leave entitlement (excluding bank holidays) plus an additional day of leave for your birthday.
  • Private Medical Insurance via Bupa for yourself and your dependants
  • Family Leave policies - Maternity, Paternity, Shared Parental & Adoption.
  • Employee Assistance Programme.
  • Headspace for Work membership.
  • Financial wellbeing benefit schemes – Season Ticket Loan, Tenancy Deposit Loan and Cycle to Work.
  • Eye Care – annual eye examination and contribution towards glasses.
  • Annual Flu Vaccinations.
  • Corporate Gym Memberships at discounted rates for local gyms.
  • Daily breakfast and lunch served twice a week in our café.
  • Lunch & Learn training sessions.
  • Regular social, cultural and charitable activities

 

We would be keen to speak with anyone who has experience with diary management, travel arrangements and event coordination.

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