Executive Assistant - Legal - West End - up to £45k

EA - West End, London

Ref: 377Thursday 23 May 2024

Executive Assistant – West End - £45K

Hybrid working, 09:00-17:30

Wise May are looking for a n Executive Assistant to join a  friendly company based in the West End. This is a fantastic opportunity to join a lovely team in a company who reward hard work.

Duties to include:


  • Manage and monitor diaries, ensuring they are up to date, arranging meetings with clients and key stakeholders, liaise with other attendees, and reminding lawyers of meetings etc. on a daily basis, and making associated travel arrangements
  • Monitor emails / ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out the office
  • Responding promptly to client and other emails relating to the administration of the practice
  • Arrange travel bookings including flights / hotels and related details to be made through the support teams.  Producing detailed itineraries Manage arrangements for lawyers’ attendance at international and local conferences
  • Client / matter administration including client onboarding; AML process (including effective liaison with the Compliance team) and creation of client engagement agreements; arrange for files to be closed, supervise general filing requirements and record keeping
  • Develop and implement effective systems to ensure that both short and long term tasks are completed within required timescales, delegating where appropriate to the administration team.
  • Support lawyers in marketing activities including involvement in preparation of pitches and presentations


  • Demonstrable proactivity to seek out ways to improve our service to the Lawyers and help administer accurate Legal Assistant support
  • Trustworthy and able to handle confidential information / sensitive situations discreetly
  • Knowledge of law firm financial systems and billing arrangements
  • Accurate typing speed of at least 60 words per minute
  • Excellent telephone manner and competent knowledge of telephone system
  • Excellent attention to detail
  • Flexible and dependable, able to take the initiative
  • Able to remain calm under pressure and work to tight deadlines
  • Conscientious, approachable and enthusiastic
  • Able to quickly build confidence, respect and trust with others
  • Have a positive attitude to daily tasks and have a solutions focussed working method
  • Good team player, one able to understand and live the core values of the firm


  • Life assurance
  • Enhanced Maternity and Paternity
  • Cycle to work scheme
  • Wellbeing days
  • Volunteering days
  • Subsidised cafe

We would be keen to speak with anyone who has experience with diary management, billing and travel arrangements.


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