• Coordinating a high volume of interviews across multiple global offices
• Managing interview scheduling and logistics through the ATS system
• Liaising with candidates, agencies and internal stakeholders to ensure a smooth recruitment process
• Building and maintaining strong relationships with external recruitment agencies
• Supporting the wider recruitment team with administrative tasks and process coordination
• Assisting with continuous improvement of recruitment processes, including automation initiatives
• Ensuring a high level of candidate care and professionalism at all stages of the hiring process

• Previous experience within recruitment coordination, within professional services
• Degree educated with a strong academic background.
• Experience working in a fast-paced, high volume environment
• Highly organised with the ability to manage multiple priorities and deadlines
• Strong communication skills with the confidence to liaise with senior stakeholders
• A proactive, hardworking and positive approach
• High attention to detail and ability to work at pace

• Breakfast and lunch provided onsite
• 25 days holiday
• Discretionary bonus
• Health and life insurance
• Onsite gym
• Enhanced family leave
• Pension

• Manage all vacancies from the approval stage through to offer and onboarding
• Lead on talent acquisition know-how and market trends, including providing support for EVP and Employer Brand strategies
• Manage, analyse and report on recruitment data to drive talent attraction decisions
• Support the Head of HR to manage the recruitment budget, and review costs and return on investment  
• Build constructive and productive working relationships with internal management
• Managing the relationship with existing recruiters and head-hunters, reviewing terms of business, devising a preferred supplier list
• Work with Line Managers to ensure up to date job specifications are being used for every role and in a consistent format
• Identify and utilise various job boards and other candidate sourcing tools and platforms to proactively identify potential candidates
• Collate constructive candidate feedback on their recruitment and onboarding experience, recommending improvements
• Providing first level advice for any recruitment issues/concerns from managers

• Experience working in a Talent Acquisition Advisor or Talent Acquisition Coordinator role within the Legal sector
• Proficient in managing the full recruitment lifecycle from candidate sourcing through to onboarding
• Passionate about talent attraction, with an interest in getting involved in projects that will develop their employer value proposition
• Strong working knowledge of employment law and good practice in respect of hiring staff in the UK Legal sector
• Experience in building relationships with stakeholders
• Ability to work independently but with a team-centred approach and open to sharing ideas
• A motivated, goal-oriented mindset with a passion to excel
• Excellent communication skills
• Confident in speaking to candidates over the phone
• Excellent stakeholder relationship management

Benefits

• Fully flexible working arrangements to suit your lifestyle
• Comprehensive benefits including medical insurance, life assurance, subsidised gym membership and a bike-to-work scheme
• Continuous training and development 
• A vibrant, friendly culture with regular social events and clubs

This is a permanent, part time role working 3 days per week (hybrid working pattern with core office days on Tuesday and Wednesday). 

Claims Administrator duties and responsibilities:

• Claims collections and fee Invoicing, including controls & reconciliations - Overseeing the monthly cycle from the database, monitoring work in progress, invoicing totals, VAT, disbursements and maintain oversight of fee reconciliations and payment of claims.
• Collections Governance and Oversight - Coordinate the submission and tracking of claims collections and entries, maintain ownership of collection bordereaux, endorsements and compliance loss runs ensuring accuracy and monitor underwriter responses and bureau signings.
• Payment Monitoring & Account Liaison - Track incoming payments for fees and collections, act as the primary liaison with accounts for payment identification, reconciliation and correlation, provide clear payment breakdowns and supporting documentation.
• Reporting & Month‑End Assurance - Produce and distribute monthly loss runs and collection summaries to underwriters and confirm month end position by validating that collections, outstanding balances.

Claims Administrator key skills and experience required:

• Demonstrable experience working in a finance administration role, preferably within the insurance sector.
• Advanced Excel skills, including reconciliation and data validation.
• High attention to detail and strong organisational skills.
• Good working knowledge of standard windows applications (e.g. Outlook, Word etc)

Benefits

• Pension with enhanced employer contributions
• Critical Illness Cover
• Death in Service Scheme
• Dental Cover
• Permanent Health Insurance Scheme
• Private Medical Insurance Scheme
• Subsidised Restaurant

This is a varied and fast-paced role, providing administrative support across client onboarding, corporate governance, Companies House filings and wider team operations. The successful candidate will have excellent organisational skills, strong attention to detail and a proactive approach to their work. 

This is a full-time, permanent position.

Company Secretarial Administrator duties and responsibilities:

• Acting as the main liaison between internal teams and external providers regarding client correspondence and document distribution 
• Supporting client onboarding and offboarding processes alongside fee earners and business support teams 
• Assisting with the drafting of minutes, shareholder resolutions and associated corporate documents 
• Coordinating the preparation and distribution of confirmation statements and ensuring follow-up actions are completed 
• Managing and coordinating post distribution for a portfolio of corporate clients 
• Maintaining team spreadsheets, diaries and action trackers 
• Assisting with the maintenance of company records, share registers and statutory records 
• Coordinating and submitting Companies House filings 
• Liaising with notaries and third-party providers to obtain certified documentation 
• Assisting with invoicing, expenses and ad hoc administrative support as required 

Company Secretarial Administrator key skills and experience required:

• Administrative experience within a legal or professional services environment
• Knowledge of Company Secretarial Software
• Demonstrable experience in minuting meetings
• Strong Microsoft Office skills, including Excel 
• Excellent organisational skills with the ability to manage competing priorities 
• Exceptional attention to detail 
• Strong written and verbal communication skills 
• Ability to build effective relationships with internal and external stakeholders 
• A proactive, flexible and team-focused approach to work 
• Previous knowledge of Diligent Entities would be advantageous 

Benefits

• Dental Insurance
• GP Service
• Group Income Protection
• Health and Wellness contribution
• 25 days holiday per calendar year
• Life Assurance 4 x basic salary
• Group Personal Pension Scheme
• Private Medical Insurance
• Family Support

This is a full time, permanent role. We offer hybrid working once you have passed probation (4 days in the office / 1 day remote) and the hours are 9am-5pm, Monday to Friday (with 1 hour for lunch), flexibility may be required outside of these hours depending on urgency of a task and workload. 

Recruitment Consultant key tasks and responsibilities:

• Canvassing Legal clients from a pre-existing warm and cold database to sell the services you and Wise May offer
• Arrange face to face meetings / MS Teams calls to meet with prospective clients
• Building strong relationships with potential Legal clients and keeping in touch via phone, email, face to face meetings and client entertainment
• Building and maintaining a strong network of Legal clients and candidates through various channels; LinkedIn, database, networking events
• Identifying possible leads and following them up
• Building a pipeline of prospective Legal clients
• Building and establishing a Permanent and Temporaries desk for Legal roles in London 
• Managing the full recruitment lifecycle to include negotiating fees and charge rates, taking job briefs from clients, advertising roles, sourcing candidates, arranging interviews, completing interview prep calls, obtaining feedback, managing offer negotiations and compliance.
• Resourcing for Legal roles via your own network and our existing database, job boards, LinkedIn and social media
• Acting as a liaison between the clients and the candidates giving sound advice and guidance throughout the entire Recruitment process, demonstrating honesty and integrity

Recruitment Consultant skills and experience required:

• Previous experience working in recruitment, engaging with clients and candidates in the Legal sector
• Excellent verbal, written and interpersonal skills and strong attention to detail
• Ability to build relationships and rapport
• Used to working in a fast-paced, target driven and high-volume environment
• System Skills: Competent in MS Office and CRM databases
• Resourceful with the ability to use own initiative
• Ability to think outside the box and think of ways to be different to your competition
• Positive and collaborative attitude
• Composed under pressure, with a flexible and adaptable approach
• Ability to manage conflicting priorities, exercising responsible judgement when appropriate

Company Benefits

• Competitive commission scheme - up to 20%
• Vitality Health Insurance (after probation)
• 25 days holiday + work anniversary and birthday off each year
• Eye care vouchers
• Pension scheme  
• Business Laptop and mobile phone
• Team events

This is a 12 month fixed term contract with hybrid working after the first 4 weeks (3 days in the office and 2 days remote) and the hours are 09:15 - 17:15.

Compliance Administrator duties and responsibilities:

• Providing day-to-day administrative support to the Compliance team to improve efficiency
• Managing meeting arrangements, including scheduling and booking meeting rooms
• Carrying out compliance checks including Companies House searches, PEP and sanctions checks
• Supporting the client onboarding process and managing digital onboarding systems
• Collating and analysing data from multiple sources and systems
• Updating and amending documentation as required
• Providing ad-hoc project support to the wider team
• Ensuring work is completed within agreed deadlines and escalating where necessary

Compliance Administrator key skills and experience required:

• Previous compliance administration experience, within a professional services or accountancy environment
• Strong analytical skills with the ability to interpret and communicate data clearly
• Confident user of Microsoft Office, particularly Excel
• Excellent organisational skills with strong attention to detail
• Strong communication skills and a proactive approach to work
• A team-focused attitude with the ability to manage multiple priorities

Company Benefits: 

• 22 days annual leave, plus bank holidays
• Pension contribution
• Season ticket loans
• Cycle to Work scheme
• Free eye test and contribution towards glasses needed for computer use

• Maintenance of all Underwriting and Operational support tasks process documentation
• Allocation of claims messages 
• Allocation of outwards reinsurance premium messages 
• Performing data quality checks
• Reviewing data quality exceptions
• Responding to data entry queries
• Allocation of premium and claims messages
•  Issuing notices of cancellations to brokers regarding non-payment of premium and other Credit Control related activities such as premium receipt confirmation to Brokers
• Performing Compliance checks for Binding Authority contracts

• Previous experience of working in the Insurance industry, with knowledge of the Lloyd’s market processes and Syndicate Operations.
• Highly motivated.
• Enthusiastic.
• Team Player.
• Exceptional organisational skills.

This is a full time, permanent role, with hybrid working and the hours are 9am-5pm.

Insurance Operations Assistant duties and responsibilities:

• Perform accurate and timely risk and aggregate data entry into the company's key systems.
• Conduct quality control checks on risk and aggregate data to ensure completeness, accuracy and compliance with internal standards. Identify and resolve discrepancies and queries, escalating where appropriate.
• Process and validate USM (Underwriting Signing Messages) and SCM (Signing & Claims Messages) in line with SLAs, investigate and resolve message failures, exceptions and queries.
• Provide Operational support to Underwriting teams, ensuring efficient processing of transactions.
• Actively contribute to a continuous improvement culture and identifying opportunities to improve process efficiencies, accuracy and control.
• Work confidently alongside Underwriting teams and building stakeholder relationships.

Insurance Operations Assistant key skills and experience required:

• Previous experience of working in the Insurance industry, with knowledge of the Lloyd’s market processes and Syndicate Operations is essential for this position.
• Familiarity with London Market Systems (e.g. Whitespace and Velonetic)
• Practical knowledge of delegated authority and open market business and understands the operational and contractual differences.
• Good organisational skills, manages own time well and prioritises workload independently whilst considering the workloads of the whole team.
• Effective relationship management and stakeholder engagement skills, confident in engaging with colleagues across different business departments.
• Strong analytical skills, with a high degree of accuracy and attention to detail.

Benefits

• Excellent pension scheme
• Private medical insurance
• Life assurance
• Season ticket loan
• Hybrid working
• Annual discretionary bonus

• Assisting the team to drive and run the customer support and client care programmes
• Sales and Marketing Administration for the team
• General Administration including documentation, mailbox management and help desk assistance
• Maintain and improve office systems
• Meeting support
• Organisation of webinars 
• Travel arrangements
• Processing all client invoices

• Previous experience providing good quality sales and client care support
• Salesforce experience
• Strong excel skills
• Experience with some sort of customer services / client relationships etc
• Able to follow basic instructions well.
• Confidence to ask questions if additional clarity is required
• Experience in a similar position 
• A willingness to learn and utilise new information quickly, including taking notes where required.

• 22 days annual leave, plus bank holidays
• Pension contribution
• Free eye test and contribution towards glasses needed for computer use
• Health Assessments
• Hybrid working

This is a full time, permanent position with hybrid working (3 days in the office / 2 remote) and the working hours are 9am-5pm.

Insurance Technical Accountant duties and responsibilities include:

• Lead and oversee the administration of insurance and reinsurance contracts for different lines of business.
• Responsible for the validation of facultative entries and risks in accounting and underwriting systems, maintaining high standards of data governance.
• Provide strategic oversight of data integrity across assigned Lines of Business whether managed internally or through outsourced partners.
• Oversee the correct input and audit of Terms & Conditions in the accounting system, implementing robust quality assurance protocols.
• Ensure completeness and accuracy in the recording of account and claims advices, driving accountability across teams.
• Serve as a senior liaison between Underwriting, Claims, brokers, cedents, and outsourced teams to resolve complex discrepancies and ensure alignment across stakeholders.
• Identify, document, and escalate issues related to outsourced deliverables, ensuring timely resolution and continuous improvement.
• Govern outsourced initiatives, ensuring adherence to contractual obligations, quality benchmarks, and delivery timelines.
• Analyse and interpret internal reports to monitor client accounts and performance metrics, providing actionable insights and strategic recommendations to senior stakeholders.
• Champion knowledge sharing and collaboration across internal teams and external partners, fostering a culture of transparency and continuous learning.
• Communicate effectively and constructively with staff and leadership, influencing outcomes and driving engagement
• Lead the organisation and prioritisation of workload within the outsourced team, maintaining SLA compliance and proactively managing performance.
• Execute Internal Control System (ICS) checks in line with applicable guidelines and actively assist Underwriters in fulfilling these control requirements.
• Supervise the accuracy and complete documentation for underwriting, accounting, and claims within the Document Management System (DMS).
• Conduct payment sanctions and embargo screenings by reviewing relevant lists and escalate to Underwriting or Legal teams for further assessment when necessary.
• Serve as a key point of accountability for both internal and external audits, including those conducted by third parties and local regulatory bodies.
• Oversee cashflow activities, including the setup of client bank accounts within the accounting system.
• Ensure that Processing of incoming and outgoing payments is accurate and executed in a timely manner.
• Track and follow up on outstanding payments and unresolved balances related to the outsourced portfolio and designated contracts.

Insurance Technical Accountant skills and experience required:

• In-depth insurance and reinsurance expertise.
• Extensive knowledge of technical accounting, settlement processes, cash management, credit control and business reporting within the London Market. 
• Demonstrable experience working in insurance operations, supporting underwriting teams.
• Previous experience working with outsourced service providers is highly benifical.
• Proficient at building and maintaining trusted relationships across different business teams.
• Passionate about driving innovation and operational excellence.
• Proactive nature, with strong attention to detail. 

Benefits:

• Private Medical Insurance 
• Dental Insurance 
• Critical Illness Insurance 
• Pension - 5% Individual Contribution / 10% Employer contribution, which can be increased to 25% (maximum combined contribution)
• Death In Service 
• Income Protection 
• Holidays - 25 days which increase with service as well as having additional days off for special events and volunteering.
• Holiday Purchase Scheme - can buy and sell up to 5 days.