Wise May are looking for a Recruitment Coordinator to join a global investment firm based in West London. This is a fantastic opportunity to join a highly established organisation and support a busy, high performing Recruitment team.

This is a fast-paced and hands on role, focused on coordinating a high volume of interviews, managing candidate logistics and supporting the full recruitment lifecycle, ensuring a seamless and professional experience for candidates and stakeholders.

This is a full time, permanent, fully office based role, working office hours.

Recruitment Coordinator duties and responsibilities:

• Coordinating a high volume of interviews across multiple global offices
• Managing interview scheduling and logistics through the ATS system
• Liaising with candidates, agencies and internal stakeholders to ensure a smooth recruitment process
• Building and maintaining strong relationships with external recruitment agencies
• Supporting the wider recruitment team with administrative tasks and process coordination
• Assisting with continuous improvement of recruitment processes, including automation initiatives
• Ensuring a high level of candidate care and professionalism at all stages of the hiring process

Recruitment Coordinator key skills and experience required:

• Previous experience within a recruitment coordination, HR or administrative role, within professional services
• Experience working in a fast-paced, high volume environment
• Highly organised with the ability to manage multiple priorities and deadlines
• Strong communication skills with the confidence to liaise with senior stakeholders
• A proactive, hardworking and positive approach
• High attention to detail and ability to work at pace

Company benefits:

• Breakfast and lunch provided onsite
• 25 days holiday
• Discretionary bonus
• Health and life insurance
• Onsite gym
• Enhanced family leave
• Pension

This is a full-time, permanent role that is fully office based, with the working hours of 9am - 5pm. 

Executive Assistant/ Personal Assistant Duties Include:

• Primary Support: Manage the Brand President and the CEO’s schedules, appointments, and daily business needs with a focus on workload prioritisation and efficiency.
• Strategic Communication: Handle high-level correspondence, acting as a gatekeeper and representing the CEO and Brand President to external partners and retailers.
• Travel & Itineraries: Coordinate travel arrangements and detailed itineraries as required.
• Confidentiality: Handle sensitive information, including Board papers and personnel issues, with the highest degree of professionalism.
• Board Facilitation: Prepare high-quality Board decks and presentation materials for internal and external meetings. Responsible for minute-taking during Board and Leadership meetings, ensuring all follow-up actions are achieved where required.

Executive Assistant/ Personal Assistant Experience Required:

• Demonstrable experience working as a Personal Assistant supporting a CEO.
• Proven experience working within a luxury brand. 
• Excellent organisational skills and the ability to manage competing priorities.
• Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
• High level of organisational and communication skills.
• Ability to work with confidentiality.

Benefits Include:

• 25 days annual leave. 
• 75% discount off all products. 

This is a permanent, fully office-based role. 

Office Administrator duties and responsibilities:

• Meeting and greeting clients and visitors.
• Answering and directing incoming calls.
• Providing reception and front-of-house support.
• Supporting with facilities and general office administration.
• CRM/database management and data cleansing.
• Conducting research and updating internal systems.
• Preparing documents and bundles ahead of meetings.
• Supporting with events and office coordination tasks.
• Assisting with marketing and administrative projects.
• Managing ad hoc office tasks and providing support across the wider team.

Office Administrator key skills and experience required:

• Proactive and willing to assist wherever needed.
• Confident communicating with senior stakeholders.
• Organised with strong attention to detail.
• Friendly and professional manner.
• Self-sufficient with a positive attitude.
• Strong communication skills.
• Keen to learn and develop professionally.
• Good working knowledge of Microsoft Office.
• Previous experience within a customer-facing role.

Company Benefits:

• Season ticket loan.
• Onsite gym.
• Wellness initiatives including PT/Yoga sessions.

Office based role - You will work 5 days a week (4 week days and 1 day at the weekend). The standard hours are 09:00 -18:00 and once a week you will be required to work one late shift (11:00 - 20:00 / 12:00 - 21:00).

Travel Consultant duties include:

• Designing bespoke luxury holidays and creating the best experience for the clients.
• Establishing client’s wants and needs, maximising the potential in every trip.
• Adapting to Corporate and Leisure clients and converting all calls into sales.
• Staying abreast of everything new in travel, from hotels and airline routes to all travel guidelines.
• Providing excellent customer service to all clients.
• Using the Global Distribution System (GDS) and all tools provided to create perfect tailor-made trips.

Travel Consultant requirements:

• Proven experience of working in a target-based sales role.
• Demonstrable travel management experience, designing bespoke luxury holidays and trips. 
• Passionate about working in the Travel industry.
• A strong worldwide geographical awareness.
• Someone who is personable, engaging and passionate about providing excellent customer service.
• You will be sales orientated and enjoy working in a target driven environment.

Company Benefits:

• Uncapped Commission
• Sales Incentive and competitions
• Overseas familiarisation trips
• 28 days holiday
• On-site gym
• Employee well-being sessions
• Free on-site parking

This is a full time, 12 month fixed term contract role with hybrid working (3 days a week in the office, 2 days remote) and the hours are 9:30am-5.30pm.

Legal Secretary duties and responsibilities to include:

• Full secretarial support to fee earners
• Drafting of correspondence and documents, reformatting into business house style.
• Filing, document management, opening new matters and archiving
• Diary management, coordinating internal and external meetings
• Maintaining contact information, collating lists of parties for specific deals
• Email management and archiving of emails
• Organising attendance at seminars, work related travel, accommodation etc
• Other ad hoc tasks when required

Legal Secretary key skills and experience required:

• Demonstrable experience as a Legal Secretary within Construction a Law firm.
• Strong organisational skills with ability to manage deadlines and competing priorities.
• Experience of using case management software. 
• Judgement and problem solving.
• Excellent MS Office skills.

Company Benefits: 

• Up to 27 days Annual leave
• Wellbeing programmes
• Employee Assistance programme
• Private Medical Insurance
• Pension scheme 
• Life Assurance

This is a full time, permanent role with hybrid working (3 days a week in the office, 2 days remote) and the hours are 9:30am-5.30pm.

Legal EA duties and responsibilities:

• Extensive and efficient diary management, across multiple time zones.
• Email management and archiving of emails.
• Coordination and booking of travel arrangements.
• Billing and invoicing of clients.
• Proactively updating and maintaining client information.
• Filing, document management, opening new matters and archiving.
• Other ad hoc tasks when required.

Legal EA key skills and experience required:

• Commercial Real Estate Experience within a Law firm.
• Strong organisational skills with ability to manage deadlines and competing priorities.
• Experience of using case management software. 
• Demonstrable experience with legal billing.
• Judgement and problem solving.
• Excellent MS Office skills.

Company Benefits: 

• Up to 27 days Annual leave
• Wellbeing programmes
• Employee Assistance programme
• Private Medical Insurance
• Pension scheme 
• Life Assurance

This role supports the Dispute Resolution team and will  require relevant Legal experience.

This is a full-time 12 month FTC, with hybrid working and the hours are 9am - 5:30pm. 

Legal Executive Assistant duties to include:

• Provide EA support to the Dispute Resolution team (7 people), which includes the head of department, partners, senior associates and paralegals.
• Open files and prepare client care documentation, including AML and conflict checks.
• Draft, format and amend legal documents, correspondence and court forms (e.g. witness statements, Notices of Change, AOS).
• Manage court filings via online portals and email.
• Support billing processes, including raising invoices, payment requests and monitoring disbursements.
• Assist with debt recovery, including chasing outstanding payments and producing reports.
• Produce reports including time recording summaries.
• Conduct legal and factual searches and obtain supporting documentation (e.g. Infotrack).
• Maintain accurate filing systems and handle confidential information appropriately.
• Support complaints handling processes and ensure key deadlines are met.
• Assist with general office tasks, including printing, scanning, copying and document collation.
• Use systems such as DocuSign and Titanfile for document management.
• Provide wider support to the secretarial pool as required.

Legal Executive Assistant skills required:

• Previous experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution / Litigation (2–4 years preferred).
• Strong understanding of legal processes, including AML, conflict checks, billing and court procedures.
• Experience supporting fee earners in a busy, transactional environment.
• Excellent document formatting and attention to detail, with confidence producing court documents and bundles.
• Strong organisational skills, with the ability to manage multiple tasks and deadlines.
• Good working knowledge of legal systems (e.g. Practice Evolve, DocuSign, Titanfile, Infotrack).
• Clear and professional communication skills, both written and verbal.
• Proactive and adaptable, with a team-focused approach.
• Ability to handle confidential information with discretion.

Benefits:

• Hybrid (3 days in the Office, 2 days working from home).
• 25 days annual leave.
• Office closure at Christmas.
• Health and Life Insurance.
• Pension.
• Mind Up - Mental Health Wellbeing.
• Exercise  classes once a month.
• Regular socials.
• Lunch & Learns.

This is a full time, permanent position. Our client offers hybrid working and the hours are 9am-5.30pm, although some flexibility may be required. 

Senior HR Generalist key duties and responsibilities:

• Partnering closely with the Regional People Services Manager and other People Services functions such as Operations, Compensation, Benefits, HRIS and external consultants to implement value added processes and initiatives that drive positive business outcomes in a scaling environment.
• Support the management of employee relations cases, acting as a trusted advisor to employees and managers, escalating complex or high-risk matters to the Regional People Services Manager
• Ensure a consistent approach in the management of employee relations cases with a focus on best practice, including the development of people leader training and the management of cases within Workday
• Support key talent and performance management initiatives in partnership with the Regional People Services Manager
• Proactively manage administration for multiple European countries across the employee lifecycle, including local employee benefits
• Support key compliance activities including ongoing reviews and maintenance of Employee Handbooks and templates
• Partner with People Services Operations to drive the continuous improvement and enhancement of Workday utilisation and configuration to improve consistency and efficiency of services
• Proactively review people processes and identify opportunities for improvement to simplify processes, reduce manual work, and improve employee experience
• Provide data for reporting and insights for dashboards
• Contribute to wider People Services initiatives and cross-functional projects to support business priorities and continuous improvement

Senior HR Generalist key skills and experience required:

• Demonstrable experience working as a HR Generalist across the UK and Europe 
• Experience within a global organisation going through rapid scaling
• Regional HR experience within Europe with a strong understanding of local employment laws and best practices
• Experience working with a geographically dispersed workforce
• Proficiency in workforce planning and salary benchmarking
• Highly organised and detail-oriented with an ability to manage multiple priorities
• Approachable and naturally collaborative, with a curiosity to learn
• Excellent communication skills, with a proactive problem-solving approach
• Comfortable with data analytics and leveraging data to make decisions
• Ability to handle confidential and sensitive information with discretion
• Fluency in English. Fluency in another European language would be advantageous (Spanish, Italian, German, Finnish)
• A bachelor’s degree in Human Resources is preferred but not essential

Benefits:

• 25 days annual leave and public holidays
• 32 paid volunteering hours per year
• Salary sacrifice pension scheme
• Employer paid private medical and dental cover for employees and dependants
• Life assurance
• Illness financial protection including critical illness cover and income protection
• Employee referral bonus 
• This role is bonus eligible.

This is a full time, permanent role with hybrid working (3 days a week in the office, 2 days remote) and the hours are 9:30am-5.30pm.

Legal Secretary duties and responsibilities to include:

• Full secretarial support to fee earners
• Drafting of correspondence and documents, reformatting into business house style.
• Filing, document management, opening new matters and archiving
• Diary management, coordinating internal and external meetings
• Maintaining contact information, collating lists of parties for specific deals
• Email management and archiving of emails
• Organising attendance at seminars, work related travel, accommodation etc
• Other ad hoc tasks when required

Legal Secretary key skills and experience required:

• Demonstrable experience as a Legal Secretary within Private Wealth or Tax in a Law firm.
• Strong organisational skills with ability to manage deadlines and competing priorities.
• Experience of using case management software. 
• Judgement and problem solving.
• Excellent MS Office skills.

Company Benefits: 

• Up to 27 days Annual leave
• Wellbeing programmes
• Employee Assistance programme
• Private Medical Insurance
• Pension scheme 
• Life Assurance

• Carry out morning floor walks to identify any facilities issues
• Prepare meeting rooms and event spaces
• Overseeing office maintenance and repairs
• Handle all incoming and outgoing mail and deliveries
• Take responsibility for keeping the mailroom clean, tidy, and well-organised
• Monitor printer supplies throughout the building
• Managing tickers via the business ticket system
• Oversee stationery inventory, place regular orders, and distribute supplies
• Actively support the team in maintaining a clean, well-presented, and welcoming office environment
• Receive and distribute fresh fruit deliveries to all tea kitchens across the building three times a week

• Excellent organisation skills
• Good attention to detail
• Excellent communication skills, written and verbal
• Skilled in Outlook, Word, and Excel
• Experience in a professional services or corporate office environment
• Experience in building and/or facilities management as well a knowledge of Health & Safety is desirable.

• 22 days annual leave, plus bank holidays
• Pension contribution
• Season ticket loans
• Cycle to Work scheme
• Free eye test and contribution towards glasses needed for computer use
• Health Assessments

Office based role - You will work 5 days a week (4 week days and 1 day at the weekend). The standard hours are 09:00 -18:00 and once a week you will be required to work one late shift (11:00 - 20:00 / 12:00 - 21:00).

Travel Consultant duties include:

• Designing bespoke luxury holidays and creating the best experience for the clients.
• Establishing client’s wants and needs, maximising the potential in every trip.
• Adapting to Corporate and Leisure clients and converting all calls into sales.
• Staying abreast of everything new in travel, from hotels and airline routes to all travel guidelines.
• Providing excellent customer service to all clients.
• Using the Global Distribution System (GDS) and all tools provided to create perfect tailor-made trips.

Travel Consultant requirements:

• Proven experience of working in a target-based sales role.
• Demonstrable travel management experience, designing bespoke luxury holidays and trips. 
• Passionate about working in the Travel industry.
• A strong worldwide geographical awareness.
• Someone who is personable, engaging and passionate about providing excellent customer service.
• You will be sales orientated and enjoy working in a target driven environment.

Company Benefits:

• Uncapped Commission
• Sales Incentive and competitions
• Overseas familiarisation trips
• 28 days holiday
• On-site gym
• Employee well-being sessions
• Free on-site parking

This is a full time, temporary to permanent opportunity. Our client offers hybrid working (3 days in the office per week once you have completed your onboarding) and there will be up to 10% travel, predominately in Europe. The hours are 9am-5.30pm, although some flexibility may be required. 

Talent Acquisition Partner key duties and responsibilities 

• Responsible for sourcing, screening, and selecting candidates who support the organisation's mission and uphold their core values.
• Proactively identify, qualify and recruit passive candidates.
• Develop sustainable, predictable talent pipelines that result in high quality of hire and below average time to fill metrics.
• Proactively network with internal stakeholders to advise on talent resources, process and best practice.
• Provide an engaging and transparent hiring experience for both the hiring manager and the candidate.
• Provide thought leadership through statistical data and research to generate new and innovative methods for process improvement.
• Represents the employment brand through social media, networking, and other avenues.

Talent Acquisition Partner key skills and experience required:

• Experience working in an internal talent acquisition team, successfully recruiting both in the UK and Internationally across Pre-Construction, Construction, Utilities and Power, Large Project Management and Electrical & Mechanical.
• Military or diversity recruiting experience is highly desirable.
• Experience with Applicant Tracking and HRIS systems.
• Must be able to travel based on client and business needs, estimated 10% or less.
• Bachelor's degree or equivalent professional experience in lieu of a degree.
• Proactive individual with a collaborative approach. 

• Designing bespoke luxury holidays and creating the best experience for the clients.
• Establishing client’s wants and needs, maximising the potential in every trip.
• Adapting to Corporate and Leisure clients and converting all calls into sales.
• Staying abreast of everything new in travel, from hotels and airline routes to all travel guidelines.
• Providing excellent customer service to all clients.
• Using the Global Distribution System (GDS) and all tools provided to create perfect tailor-made trips.

• Proven experience of working in a target-based sales role.
• Demonstrable travel management experience, designing bespoke luxury holidays and trips. 
• Passionate about working in the Travel industry.
• A strong worldwide geographical awareness.
• Someone who is personable, engaging and passionate about providing excellent customer service.
• You will be sales orientated and enjoy working in a target driven environment.

• Uncapped Commission
• Sales Incentive and competitions
• Overseas familiarisation trips
• 28 days holiday
• On-site gym
• Employee well-being sessions
• Free on-site parking

This is a full time, permanent position with hybrid working (3 days in the office and 2 days working remotely), the hours are 9.00am-5.30pm.

Legal PA duties and responsibilities to include:

• Diary management
• Organising travel
• Answer phones and handle written and electronic correspondence.
• Document management
• Maintain lawyers time entries
• Assist with billing processes
• Other ad hoc tasks when required

Legal PA skills and experience required:

• Demonstrable experience working as a Legal PA in a law firm, within Family law.
• High level of ability on all applications, including Word, Excel, Outlook, PowerPoint and iManage
• Ability to work under pressure and prioritise
• Strong organisational skills
• Proactive and practical approach
• Good accuracy and attention to detail
• Flexible and approachable attitude
• Confidentiality and discretion
• Good telephone manner and communication skills, including the ability and confidence to liaise with clients and employees at all levels

Company Benefits

• Private medical insurance
• Medical cash plan
• Life assurance scheme  
• Cycle to work scheme  

This is a full time, permanent role, with hybrid working and the hours are 8am-5pm, Monday to Friday.

Service Contract Manager duties and responsibilities to include:

• Liaising with clients to ensure the delivery of the service contracts continue to meet their expectations and that the contracts are retained on each renewal.
• Seek new business from existing clients and introduce new clients to the business.
• Ensure that profit and loss targets for each work type are delivered through the control of all budgets including wage to charge, materials, and maintenance of equipment. Work types will be service, remedial and call outs.
• Oversee the service department and work closely with the administration team to ensure reports are returned to clients in a timely fashion, with the correct information along with any required quotations.
• Manage the service engineers directly including annual reviews and personal development plans.
• Oversee and assist with the planning of the calendar making sure that resources are used in the most efficient manner looking for initiative solutions to staffing operational expenses.
• Be responsible for ensuring all call outs are responded to within the relevant SLA’s for each contract and that good communication is upheld with the clients.
• Provide weekly department reports to line manager and attend monthly management meetings.

Service Contract Manager key skills and experience required:

• Demonstrable experience working as a Service Contract Manager within the BMS sector.
• Confident leading a team, to include undertaking annual reviews and personal development plans, ensuring they deliver high-quality, client-focused services.  
• Adept at driving growth through securing business from existing and new clients. 
• Excellent interpersonal and communication skills, with the ability to influence at all levels and build strong relationships internally and externally.
• Strong organisational skills, with the ability to manage multiple priorities in a fast-paced environment.  

Benefits:

• 25 days holiday + Birthday off on completion of 1 year service.
• Company bonus scheme.
• Potential to join company private healthcare scheme following successful completion of probationary period. 

This is a full time, permanent role. We offer hybrid working once you have passed probation (4 days in the office / 1 day remote) and the hours are 9am-5pm, Monday to Friday (with 1 hour for lunch), flexibility may be required outside of these hours depending on urgency of a task and workload. 

Recruitment Consultant key tasks and responsibilities:

• Canvassing Legal clients from a pre-existing warm and cold database to sell the services you and Wise May offer
• Arrange face to face meetings / MS Teams calls to meet with prospective clients
• Building strong relationships with potential Legal clients and keeping in touch via phone, email, face to face meetings and client entertainment
• Building and maintaining a strong network of Legal clients and candidates through various channels; LinkedIn, database, networking events
• Identifying possible leads and following them up
• Building a pipeline of prospective Legal clients
• Building and establishing a Permanent and Temporaries desk for Legal roles in London 
• Managing the full recruitment lifecycle to include negotiating fees and charge rates, taking job briefs from clients, advertising roles, sourcing candidates, arranging interviews, completing interview prep calls, obtaining feedback, managing offer negotiations and compliance.
• Resourcing for Legal roles via your own network and our existing database, job boards, LinkedIn and social media
• Acting as a liaison between the clients and the candidates giving sound advice and guidance throughout the entire Recruitment process, demonstrating honesty and integrity

Recruitment Consultant skills and experience required:

• Previous experience working in recruitment, engaging with clients and candidates in the Legal sector
• Excellent verbal, written and interpersonal skills and strong attention to detail
• Ability to build relationships and rapport
• Used to working in a fast-paced, target driven and high-volume environment
• System Skills: Competent in MS Office and CRM databases
• Resourceful with the ability to use own initiative
• Ability to think outside the box and think of ways to be different to your competition
• Positive and collaborative attitude
• Composed under pressure, with a flexible and adaptable approach
• Ability to manage conflicting priorities, exercising responsible judgement when appropriate

Company Benefits

• Competitive commission scheme - up to 20%
• Vitality Health Insurance (after probation)
• 25 days holiday + work anniversary and birthday off each year
• Eye care vouchers
• Pension scheme  
• Business Laptop and mobile phone
• Team events

This is a full time, permanent role, with hybrid working and the hours are 9am-5pm.

Insurance Operations Assistant duties and responsibilities:

• Perform accurate and timely risk and aggregate data entry into the company's key systems.
• Conduct quality control checks on risk and aggregate data to ensure completeness, accuracy and compliance with internal standards. Identify and resolve discrepancies and queries, escalating where appropriate.
• Process and validate USM (Underwriting Signing Messages) and SCM (Signing & Claims Messages) in line with SLAs, investigate and resolve message failures, exceptions and queries.
• Provide Operational support to Underwriting teams, ensuring efficient processing of transactions.
• Actively contribute to a continuous improvement culture and identifying opportunities to improve process efficiencies, accuracy and control.
• Work confidently alongside Underwriting teams and building stakeholder relationships.

Insurance Operations Assistant key skills and experience required:

• Previous experience of working in the Insurance industry, with knowledge of the Lloyd’s market processes and Syndicate Operations is essential for this position.
• Familiarity with London Market Systems (e.g. Whitespace and Velonetic)
• Practical knowledge of delegated authority and open market business and understands the operational and contractual differences.
• Good organisational skills, manages own time well and prioritises workload independently whilst considering the workloads of the whole team.
• Effective relationship management and stakeholder engagement skills, confident in engaging with colleagues across different business departments.
• Strong analytical skills, with a high degree of accuracy and attention to detail.

Benefits

• Excellent pension scheme
• Private medical insurance
• Life assurance
• Season ticket loan
• Hybrid working
• Annual discretionary bonus

• Processing and maintaining accurate records of donations and transactions.
• Managing internal databases (Microsoft Dynamics CRM – training provided).
• Preparing the Charity’s Gift Aid claim.
• Responding to enquiries and supporting donor and stakeholder communications.
• General administration including post, filing, and document organisation.
• Assisting with reconciliations and reporting tasks.
• Liasing with beneficiary charities regarding grant payments and receipts.
• Supporting the wider team with day-to-day operational tasks.

• Proven experience working in an Administrative position. 
• Proficient in Microsoft Office.
• A proactive and reliable approach with strong problem-solving skills.
• A team player who enjoys working in a collaborative environment.
• Agile and adaptable with strong attention to detail.
• Previous experience in charity or financial services is beneficial but not essential.

• 25 days Annual leave (Pro-rata for part-time working).
• Employer pension, which increases with service. 
• Private health insurance (Covering partner or children).
• Regular invites to charity events. 

This is a full-time, permanent role working 09:00–18:00. The position operates on a hybrid basis with 4 days in the office (Monday–Thursday) and 1 day from home.

Team Assistant duties and responsibilities:

• Providing administrative support to partners and the wider team across legal, operations and finance
• Managing diaries, coordinating meetings and arranging travel
• Acting as a first point of contact for clients and handling enquiries professionally
• Supporting the onboarding of new clients and maintaining accurate records
• Assisting with the preparation of legal documents, presentations and reports
• Maintaining electronic filing systems and ensuring documentation is up to date
• Supporting the coordination of meetings, events and business development activity
• Ensuring meeting rooms and office areas are organised and client-ready
• Liaising with external suppliers and supporting wider operational tasks

Team Assistant key skills and experience required:

• Previous experience within a Team Assistant or administrative role within legal services
• Excellent organisational skills with the ability to manage multiple priorities and deadlines
• Strong stakeholder management and communication skills
• High attention to detail and accuracy
• Confident using Microsoft Office and comfortable with technology systems
• A proactive, team-focused approach

Company benefits:

• 25 days annual leave
• Enhanced family policies
• Pension
• Cycle to work
• Private medical insurance
• Cash plan