Our client is seeking an experienced Assistant to support various professionals across the Human Resources and Finance departments. You will be part of a wider team of 30+ Assistants and work within a cover group of 4 Assistants.
Duties include:
Comprehensive and proactive diary management for 6 Managers
Managing global travel & expenses requests for the team
New Vendor onboarding
Processing Invoices and managing and updating tracker
Onboarding new hires and liaising with facilities to get systems and desks set up, and scheduling all induction meetings
Creating presentations and materials for meetings
Covering the telephone lines and taking calls and messages
Support with IT issues and escalating issues to IT department
Provide cover for administrators across the business when absences occur
Ad hoc projects
The successful candidate should possess the following:
Diligence, and have a high level of attention to detail
Excellent organisational, multi-tasking, and prioritisation abilities
Have strong interpersonal and communication skills
The ability to work independently and as part of a team
Strong problem solving skills
The ability to work to deadlines and to accommodate last minute changes
Team working skills
A high degree of professionalism
The maturity and ability to handle frequent confidential, high-level contact with composure and good judgment
Proficiency with Microsoft Excel, Word, and Outlook is important, as is enthusiasm, an eagerness to learn.