Executive Assistant - City - £50,000-£60,000

EA - City, London

Ref: 620Thursday 28 November 2024

Wise May are looking for an EA to join our client, a friendly and vibrant investment company based in the heart of the City.

Hybrid working, 09:00-17:30 

Duties to include:

• Being the first point of contact for Partners 
• Handling confidential correspondence via email & telephone, liaising with internal and external PA’s
• Preparing various documents including itineraries, PDF, updates and follow up information
• Managing & co-ordinating detailed diaries, schedules and travel for Partners and team members
• Organising UK/European and worldwide travel arrangements, i.e booking flights/Eurostar, hotels, and transportation
• Arranging various lunch/breakfast and client internal and external meetings
• Expense Management (Concur based)
• Help to arrange external Board meetings for Partners and their teams
• Joining weekly team meetings and following up on further actions
• Assisting with new starter requirements from recruitment to onboarding for their assigned teams
• Assisting with organising QPR’s for Managing Partner/s in house and in overseas 
• Organising team strategy sessions inhouse and externally including team events

Skills
• Exceptional diary management and organisational skills.
• Experienced at maintaining strict confidentiality with the ability to handle sensitive information.
• The aptitude to build relationships across all levels of the business including senior management and executives, as well as external contacts.
• Strong communication skills
• Flexibility and adaptability
• The ability to multitask and prioritise an everchanging workload.
• Strong commercial and business acumen.

Benefits:

• Adhere to core values and standards including ethical, collegiate, and mentoring behaviours.
• Shows an ability to get things done, driven and self-motivated.
• Display resilience and determination.
• Ability to present both verbally and in written form in a clear and concise manner.
• Honesty and integrity.
• Collaborative, motivated, energetic, team player, inquisitive, problem solver.
• Act with due skill care and diligence.
• Observe proper standards of market conduct.

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